Ref: DO 8144
An exciting opportunity has arisen to join a successful, Exeter-based law firm as Team Assistant. The main purpose of the role is to provide administrative support to the Partners, fee earners, and PAs in all departments. Duties include file management, producing/engrossing documents, obtaining official copy documents, and covering reception when required. The successful candidate will have strong communication and IT skills as well as excellent attention to detail.
This role is a permanent role, working on a full-time basis from the Exeter office. Hours are 9.30 am – 5.30 pm.
Responsibilities include: -
- Work as an integral part of the fee earner support team
- Exceptional client service skills
- Filing and file management, including file opening and closing
- Assisting at internal and external seminars
- Producing and engrossing documents
- Scheduling and compiling bibles of documents
- Obtaining official copy documents from various local authorities and other third-party search providers
- Using Land Registry Portal and other online searches services
- Filing of deeds, documents, correspondence, and other documentation
- Maintaining filing and document management systems
- Assisting with the administration of file archiving and retrieval service
- Scanning, photocopying, and printing
- Assisting with incoming/outgoing post duties
- Covering reception when required
Requirements: -
- Enthusiastic and flexible
- A positive and proactive attitude
- Excellent verbal and written communication skills
- Ability to effectively handle and prioritise competing demands and work within deadlines
- Strong attention to detail with a methodical and logical approach
- An effective and committed team player
- Ability to use initiative and apply common sense
- An ability to operate autonomously with minimum supervision – a self-starter
- Ability to maintain confidentiality of information
- The flexibility to work outside normal hours may be required from time to time
- A thorough understanding in Microsoft Office
- Previous experience in an administrative role (desirable)
Package:
Our client is looking to recruit someone who has excellent organisation and team working skills and can further contribute to the working environment of the firm. If you have the relevant skills and experience, then we would love to hear from you!
Recruitment Consultant: Dani Osborne
Closing Date: All suitable candidates will be submitted as soon as received; our client reserves the right to appoint before the closing date. Please note that due to the volume of applications, if you haven’t received a response within 5 days of applying, then unfortunately on this occasion you won’t have been successful.
Disclaimer: Cathedral Appointments Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept our Privacy Policy which can be found on our website. Please be advised that if unsuccessful for this role we will hold your details on our database and may be contacted for other suitable vacancies. If you do not want us to do this, please let Cathedral Appointments know.