Ref: DO 7793
Our client, a successful, expanding law firm based in Exeter, is looking for a Receptionist/Team Assistant to join their friendly team. The main purpose of the role is to provide administrative support to Partners, fee earners and PAs, meet and greet clients, answer incoming telephone calls and ensure clients/visitors receive a warm welcome. The successful candidate will have exceptional client service skills, a minimum of 12 months experience in a similar role and strong IT skills.
Hours are 9.30am to 5.30pm.
Responsibilities:
- Answering all incoming telephone calls and redirecting to the appropriate partner or employee & taking accurate, clear telephone messages
- Responsibility for keeping an accurate record of meeting room bookings
- Ensuring that the necessary catering and presentational facilities are provided for each room booking
- Ensuring that the meeting room(s) are cleared after use, including tidying the client kitchen facility as required
- Responsible for setting up telephone and video conference calls
- Maintaining the Reception area to ensure that it is always smart, professional looking and tidy
- Assisting with preparation for and running of marketing events at the office, which may require working out of hours from time to time
- Working as an integral part of the fee earner support team
- Filing and file management, including file opening and closing
- Producing and engrossing documents
- Scheduling and compiling bibles of documents
- Obtaining official copy documents from various local authorities and other third party search providers
- Filing of deeds, documents, correspondence and other documentation
- Maintaining filing and document management systems
- Scanning, photocopying, printing and filing
Requirements:
- Minimum 12 months experience in a similar role
- Previous office and reception experience (desired)
- Exceptional client service skills
- Good communication skills both oral and written
- Ability to use initiative with a positive and proactive attitude
- Flexibility and commitment
- An ability to operate autonomously and/or with minimum supervision
- Drive and enthusiasm
- A willingness to learn
- A self starter
- Strong attention to detail with a methodical and logical approach
- Common sense
- Strong customer focus
- Good humour
- Polite with a calm and professional manner
- Good computer skills (including Outlook, Microsoft Word and Excel)
Summary/Closing paragraph:
If you would like to join an expanding, successful law firm then look no further. Our client is looking to recruit someone who has excellent organisation and team working skills and can further contribute to the working environment of the firm. If you have the relevant skills and experience, then please apply via our website.
Closing Date: Please note that we will accept applications up to the closing date, however all suitable candidates will be submitted as soon as received, and the client reserves the right to appoint before the closing date.
If you have the skills and experience stated, please apply NOW!
Please note that due to the volume of applications that we deal with, if you haven’t received a response within 3 days of your application, then unfortunately on this occasion you won’t have been successful.
Disclaimer: Cathedral Appointments Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept our Privacy Policy which can be found on our website. Please be advised that if unsuccessful for this role we may hold your details on our database for 6 months, during which time you may be contacted for other suitable vacancies. If you do not want us to do this, please contact us.