vacancy

Receptionist (81)

Ref: 81
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7792

An excellent opportunity has arisen for a Receptionist to join a successful, Exeter-based law firm on a full-time, permanent basis. As the face of the Exeter office, the main purpose of the role is to meet and greet clients, answer incoming telephone calls in a polite and helpful manner, ensure meeting rooms are cleared promptly and client ready at all times, and assist with general office administration. Our client is looking for a welcoming individual with exceptional communication skills and previous office/reception experience.

Hours are 8am to 4pm.  

Responsibilities:

  • Deliver a quality professional reception service to the firm's clients, partners and employees at all times
  • Maintain the Reception area to ensure that it is always smart, professional looking and tidy
  • Meet and greet clients and visitors
  • Answer all incoming telephone calls and re-direct to the appropriate person, take accurate, clear telephone messages and passing on to the relevant person in a timely fashion
  • Responsible for setting up telephone, conference calls and AV facilities
  • Ensure catering and presentational requirements are provided for each room booking, as necessary. If outside catering is required for an event, ensure this is in place meeting the requirements of the host
  • Ensure the meeting room(s) are cleared promptly after use and client ready at all times
  • Ensure the client kitchen facility and equipment is kept clean and tidy at all times
  • Assist with preparing for and running marketing events in the office, which may require working out of hours from time to time
  • Make travel arrangements and bookings
  • Assist General Office/Office Manager with admin to include: building access control, catering supplies ordering, invoices & expenses

Requirements:

  • Previous office and reception experience (essential)
  • Excellent communication skills; oral and written
  • Able to operate autonomously and/or with minimum supervision
  • Able to use initiative and be proactive
  • Flexible and committed
  • Driven and enthusiastic
  • A willingness to learn
  • Strong attention to detail with a methodical and logical approach
  • Strong client focus
  • Good humour and positive outlook
  • Polite with a calm and professional manner
  • Tidy and professional appearance (you will be provided with a uniform)
  • Experience of setting up AV equipment (desirable)
  • Good computer skills (including Outlook, Microsoft Word and Excel)

Summary/Closing paragraph:

If you would like to join an expanding, successful law firm then look no further. Our client is looking to recruit someone who has excellent organisation and team working skills and can further contribute to the working environment of the firm. If you have the relevant skills and experience, then please apply via our website.

Closing Date: Please note that we will accept applications up to the closing date, however all suitable candidates will be submitted as soon as received, and the client reserves the right to appoint before the closing date.

If you have the skills and experience stated, please apply NOW!

Please note that due to the volume of applications that we deal with, if you haven’t received a response within 3 days of your application, then unfortunately on this occasion you won’t have been successful.

Disclaimer: Cathedral Appointments Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept our Privacy Policy which can be found on our website. Please be advised that if unsuccessful for this role we may hold your details on our database for 6 months, during which time you may be contacted for other suitable vacancies. If you do not want us to do this, please contact us.

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