Ref: DO 7955
Our client, a forward-thinking and well-established law firm, requires a Compliance Administrator to join their friendly Honiton team on a full-time, permanent basis. As part of the Business Support Team, you will be responsible for administrative preparation for the annual audit, opening new complaint/claim matters and reviewing/updating databases, monitoring conflict checks, and preparing compliance file reviews for all fee earners against SOS. If you have previous experience in a similar role, preferably in a legal environment, as well as excellent administrative skills with good attention to detail, then this could be the perfect opportunity for you.
The role will be based primarily at the Honiton office but travel to other offices may be required.
Responsibilities include: -
- All administrative preparation for the annual Lexcel audit
- Administrative completion of the PII application and collating of all documents
- Opening new complaint/claim matters together with regular reviews, updating, preparing reports for insurers and general administration and maintenance of files
- Maintaining chronology of complaints/claims
- Reviewing and updating complaints/claims and breaches databases
- Dealing with Accounts Rule 20 client monies and completing the Register
- Maintaining details of any Gifts and completion of the Register
- Administrative updating of Office Manual and Department Manuals before uploading to the Intranet
- Receiving and monitoring conflict checks, recording if appropriate and attaching to SOS compliance file
- Receiving and monitoring matter in progress that is a medium to high risk and saving to SOS
- Receiving residential conveyancers Rolling Reviews on a weekly basis and attaching to SOS
- Running reports on Practice Manager, checking on SOS and preparing the File Inactions for all fee earners, checking these when received and inputting the data into spreadsheets
- Preparing Compliance File Reviews for all Fee Earners against SOS, checking and inputting the data into spreadsheets
- Assisting in dead filing where necessary for compliance
- Assist with administrative support for other members of the Business Support Team as required
Requirements: -
- Previous experience in a similar role, preferably in a legal environment
- Excellent administration and typing skills
- Good attention to detail
- Excellent organisational skills
- Effective communication skills, both written and spoken
- A positive and proactive approach to work, anticipating and meeting the needs of the Business Support Team
- Be competent in using Word and other Microsoft products (Outlook and Excel)
Summary/ closing paragraph:
If you have the relevant skills and experience and would like to work within a professional and friendly atmosphere, then please apply via our website.
Recruitment Consultant: Dani Osborne
Closing Date: All suitable candidates will be submitted as soon as received; our client reserves the right to appoint before the closing date. Please note that due to the volume of applications, if you haven’t received a response within 5 days of applying, then unfortunately on this occasion you won’t have been successful.
Disclaimer: Cathedral Appointments Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept our Privacy Policy which can be found on our website. Please be advised that if unsuccessful for this role we will hold your details on our database and may be contacted for other suitable vacancies. If you do not want us to do this, please contact us at Cathedral Appointments.